A distribution list is a group of e-mail addresses that you create and add to your Outlook Address Book as a single e-mail address. When you send a message to a distribution list, it goes to every e-mail address in the list.

Do one of the following:

  • Create a distribution list by using names in your Address Book
    1. On the File menu, point to New, and then click Distribution List.
    2. In the Name box, type a name.
    3. On the Distribution List tab, click Select Members.
    4. In the Address Book drop-down list, click the address book that contains the e-mail addresses you want in your distribution list.
    5. In the Search box, type a name that you want to include. In the list below, click the name, and then click Members. Do this for each person whom you want to add to the distribution list, and then click OK.

If you want to include a longer description of the distribution list, on the Distribution List tab, click Notes, and then add it .

The distribution list is saved in your Contacts folder by the name that you give it.

  • Create a distribution list by copying names from an e-mail message
  1. In the e-mail message that you want to copy the names from, select the names in the To or Cc box.
  2. Right-click your selection, and then click Copy on the shortcut menu.
  3. Click the Microsoft Office Button, and under Create New Outlook Item, click Distribution list.
  4. On the Distribution List tab, in the Members group, click Select Members.
  5. At the bottom of the Select Members dialog box, in the Members box, right-click and then click Paste on the shortcut menu.

NOTE A member does not need to be in your Address Book in order to be added to the distribution list. The member’s name and e-mail address will be included when you copy and paste from the original e-mail message.

  1. Click OK.
  2. In the Name box, type a name for the distribution list.
  3. On the Distribution List tab, in the Actions group, click Save & Close.

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